data protection

A. General Data Processing Provisions

1. Subject of this privacy policy

We, the Dr. Völling & Partner GmbH, thank you for your interest in our website www.dr-voelling.de.

The protection of your personal data is very important to us. In the following, we would therefore like to inform you in detail about which data is collected when you visit our website, when you use our offers there and how we subsequently process or use it. Furthermore, we will also inform you about the accompanying protective measures we have taken from a technical and organizational point of view.

The processing of personal data, such as the name, address, e-mail address or telephone number of a person concerned, always takes place in accordance with the applicable data protection regulations. By means of this data protection declaration, we would like to inform you about the type, scope and purpose of the personal data we collect, use and process and, if you are affected by the data processing, clarify this.

Although we, as the person responsible for the processing of personal data, have implemented numerous technical and organizational measures, internet-based data transmission can generally have security gaps, so that absolute protection cannot be guaranteed. We ask you to take this into account when using our website.

2. Definitions

In this data protection declaration, terms are used that were specified by the legislator in the General Data Protection Regulation (hereinafter also GDPR). You can access the GDPR under the following link:

http://eur-lex.europa.eu/legal-content/DE/TXT/PDF/?uri=CELEX:32016R0679&from=DE

The aim of our data protection declaration is to inform you in a simple and understandable way about the processing of your personal data on our website.

3. Name and address of the person responsible for processing

Responsible in terms of data protection law is:

dr Volling & Partner GmbH

Managing Director: Dr.-Ing. Klaus Völling, Michael Fischer-Sent

Steinstrasse 14, 47574 Goch

Phone: 49 2823 927850-0

F.: 49 2823 927850-9

Email: appraiser@dr-voelling.de

4. Deletion and blocking of personal data/ storage period

Unless otherwise regulated in the respective processing of personal data in Chapter B. of this data protection declaration, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and the deletion does not conflict with any statutory storage obligations. If the data of the person concerned is not deleted because it is required for other and legally permissible purposes, its processing will be restricted. This means that the data will be blocked and not processed for other purposes. This applies, for example, to data on the person concerned that must be retained for commercial or tax reasons.

According to the legal requirements, the storage takes place for six years according to § 257 paragraph 1 HGB (books, inventories, opening balance sheets, annual accounts, commercial letters, accounting documents, etc.) and for ten years according to § 147 paragraph 1 AO (books, records, management reports , accounting documents, commercial and business letters, etc.).

5. Rights of the data subject

5.1. right to confirmation

Every data subject has the right, granted by the European directive and regulation giver, to request confirmation from the person responsible for processing as to whether personal data relating to them are being processed. If a data subject wishes to exercise this right to confirmation, they can contact us at any time.

5.2. right to information

Every person affected by the processing of personal data has the right to receive free information about the personal data stored about him and a copy of this information from the person responsible for processing at any time. Furthermore, the person concerned is entitled to information about the following:

– the processing purposes

– the categories of personal data being processed

– the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations

– if possible, the envisaged duration for which the personal data will be stored or, if this is not possible, the criteria used to determine that duration

- the existence of a right to correction or deletion of the personal data concerning you or to restriction of processing by the person responsible or a right to object to this processing

– the existence of a right of appeal to a supervisory authority

– if the personal data are not collected from the data subject: all available information about the origin of the data

- the existence of automated decision-making including profiling in accordance with Article 22 (1) and (4) GDPR and - at least in these cases - meaningful information about the logic involved and the scope and intended effects of such processing for the data subject

Furthermore, the data subject has a right to information as to whether personal data has been transmitted to a third country or to an international organization. If this is the case, the person concerned has the right to receive information about the appropriate guarantees in connection with the transmission.

If a data subject wishes to exercise this right to information, they can contact us at any time.

5.3 Right to Rectification

Every person affected by the processing of personal data has the right to demand the immediate correction of incorrect personal data concerning them. Furthermore, the data subject has the right, taking into account the purposes of the processing, to request the completion of incomplete personal data by means of a supplementary declaration.

If a data subject wishes to exercise this right to rectification, they can contact us at any time.

5.4 Right to erasure

Every person affected by the processing of personal data has the right to demand that the person responsible delete the personal data concerning them immediately if one of the following reasons applies and if the processing is not necessary:

– The personal data were collected for purposes or otherwise processed for which they are no longer necessary.

– The data subject revokes their consent on which the processing was based pursuant to Article 6(1)(a) GDPR or Article 9(2)(a) GDPR and there is no other legal basis for the processing.

– The data subject objects to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) GDPR.

– The personal data have been processed unlawfully.

– The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.

– The personal data was collected in relation to information society services offered in accordance with Art. 8 Para. 1 GDPR.

If one of the above reasons applies and a data subject requests the deletion of personal data held by Dr. Völling Architects & Experts are stored, you can contact us at any time. We will ensure that the request for deletion is complied with immediately.
Were the personal data of Dr. Völling Architects & Experts is made public and our company, as the person responsible, is obliged to delete the personal data in accordance with Article 17 (1) GDPR, Dr. Völling Architekten & Sachverständige shall take appropriate measures, also of a technical nature, taking into account the available technology and the implementation costs, to inform other persons responsible for data processing who process the published personal data that the person concerned is informed by these other persons responsible for data processing has requested the deletion of all links to this personal data or of copies or replications of this personal data, insofar as the processing is not necessary. We will arrange what is necessary in individual cases.

5.5 Right to Restriction of Processing

Any person affected by the processing of personal data has the right to request that the person responsible restrict the processing if one of the following conditions is met:

– The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.

– The processing is unlawful, the data subject refuses to have the personal data deleted and instead requests that the use of the personal data be restricted.

– The person responsible no longer needs the personal data for the purposes of processing, but the data subject needs them to assert, exercise or defend legal claims.

– The data subject has lodged an objection to the processing pursuant to Art. 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.
If one of the aforementioned cases applies and a data subject requests the restriction of personal data held by Dr. Völling Architects & Experts, you can contact us at any time. We will then arrange for the processing to be restricted.

5.6 Right to data portability

Every person affected by the processing of personal data has the right to receive the personal data relating to them, which the person concerned has provided to a person responsible, in a structured, common and machine-readable format. The data subject also has the right to transmit this data to another person responsible without hindrance from the person responsible to whom the personal data was provided, provided that the processing is based on the consent in accordance with Article 6 Paragraph 1 Letter a GDPR or Article 9 Paragraph 2 Letter a GDPR or on a contract in accordance with Article 6 Paragraph 1 Letter b GDPR and the processing is carried out using automated procedures, unless the processing is necessary for the performance of a task that is in the public interest or in the exercise of official authority takes place, which has been transferred to the person responsible.

Furthermore, when exercising their right to data portability in accordance with Art. 20 Para. 1 GDPR, the data subject has the right to obtain that the personal data be transmitted directly from one person responsible to another person responsible, insofar as this is technically feasible and insofar as this is not the case the rights and freedoms of other people are impaired.

The person concerned can contact us at any time to assert the right to data portability.

5.7 Right to Object

Every person affected by the processing of personal data has the right, for reasons arising from their particular situation, to object at any time to the processing of personal data relating to them, which is based on Article 6 (1) (e) or (f) GDPR . This also applies to profiling based on these provisions.

dr Völling Architekten & Sachverständige will no longer process the personal data in the event of an objection, unless we can demonstrate compelling legitimate grounds for the processing which are in the interests, rights and freedoms of the data subject

prevail, or the processing serves to assert, exercise or defend legal claims.

Processed Dr. Völling Architekten & Sachverständige GmbH personal data in order to operate direct advertising, the person concerned has the right to object at any time to the processing of the personal data for the purpose of such advertising. This also applies to profiling insofar as it is associated with such direct advertising. If the data subject objects to Dr. Völling Architects & Experts processing for direct marketing purposes, Dr. Völling Architekten & Sachverständige no longer process the personal data for these purposes.

In addition, the data subject has the right, for reasons arising from their particular situation, against the processing of personal data relating to them at Dr. Völling Architects & Experts for scientific or historical research purposes or for statistical purposes pursuant to Art. 89 Para. 1 GDPR to object, unless such processing is necessary to fulfill a task in the public interest.

In order to exercise the right to object, the person concerned can contact us directly. The data subject is also free, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise their right to object by automated means using technical specifications.

5.8 Automated Individual Decisions Including Profiling

Every person affected by the processing of personal data has the right granted by the European legislator for directives and regulations not to be subject to a decision based solely on automated processing - including any profiling - which has legal effects on them or on them in a similar way significantly affected, provided the decision

– is not necessary for entering into, or the performance of, a contract between the data subject and the controller, or

- is permissible on the basis of Union or Member State legislation to which the person responsible is subject and this legislation contains appropriate measures to safeguard the rights and freedoms and legitimate interests of the data subject, or

– is carried out with the express consent of the data subject. Is the decision

– necessary for the conclusion or performance of a contract between the data subject and the person responsible, or

- it takes place with the express consent of the person concerned, Dr. Völling Architekten & Sachverständige shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision.

If the data subject wishes to assert rights relating to automated decisions, they can contact us at any time.

5.9 Right to revoke consent under data protection law

Any person affected by the processing of personal data has the right to revoke consent to the processing of personal data at any time.

If the data subject wishes to assert their right to revoke consent, they can contact us at any time.

Every data subject can contact us directly at any time with any questions or suggestions regarding data protection.

5.10 Right to complain to a data protection supervisory authority

Every person affected by the processing of personal data has the right to complain to a data protection supervisory authority about the processing of your personal data by us.

6. Legal Basis for Processing

Unless otherwise stated in the description of the respective data processing operation in the following chapter B. of this data protection declaration, the following regulations apply.

Art. 6 I lit. a GDPR serves Dr. Völling Architekten & Sachverständige as the legal basis for processing operations for which consent must be obtained for a specific processing purpose. If the processing of personal data is necessary to fulfill a contract to which the data subject is a party, the processing is based on Article 6(1)(b) GDPR. The same applies to processing operations that are necessary to carry out pre-contractual measures, for example in the case of inquiries about our services and products. Subject to Dr. Völling Architects & Experts of a legal obligation which requires the processing of personal data, the processing is based on Art. 6 I lit. c GDPR. In rare cases, the processing of personal data could become necessary to protect the vital interests of the data subject or another natural person. In this case, the processing is based on Art. 6 I lit. d GDPR. Ultimately, processing operations could be based on Art. 6 I lit. f GDPR. Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is carried out to protect a legitimate interest of Dr. Völling Architects & Experts or a third party, provided that the interests, fundamental rights and fundamental freedoms of the person concerned do not prevail. Such processing operations are permitted to us in particular because they have been specifically mentioned by the European legislator (cf. recital 47 sentence 2 GDPR).

7. Consideration of Legitimate Interests

Unless otherwise specified in the description of the respective data processing procedure in Chapter B. of this data protection declaration and the processing of personal data is based on Article 6 I lit. f GDPR, our legitimate interest is the performance of our business activities and the associated economic interest.

8. Data protection when using our contact details

If you use the contact details provided on our website (such as our e-mail address or fax number) to contact us, the personal data you provide will only be processed for the purpose of contacting us.

If the reason for your contact is your interest in our services or products or the fulfillment of an existing contract with us, the legal basis is Article 6 Paragraph 1 Letter b GDPR. In all other cases of contact, we have a legitimate interest in data processing based on the communication initiated by you in accordance with Article 6 (1) (f) GDPR.

We store the data required to process the contract until the statutory warranty and, if applicable, contractual warranty periods have expired. We store the data required under commercial and tax law for the legally stipulated periods, usually ten years (cf. Section 257 HGB, Section 147 AO). The data processed to carry out pre-contractual measures will be deleted as soon as the measures have been carried out and a contract is clearly not concluded.

The personal data stored by us on the basis of a legitimate interest will be stored until the purpose for which the contact was made has been achieved. You have the right to object at any time to the data processing that is based on Art. 6 Para. 1 f) GDPR and is not used for direct advertising for reasons that arise from your particular situation. In the case of direct advertising, however, you can object to the processing at any time without giving reasons.

Recipients of the personal data processed according to this provision are IT service providers (in particular hosters) with whom we have concluded a corresponding order processing agreement in accordance with Art. 28 GDPR.

9. Data protection in applications and in the application process

We collect and process the personal data of applicants for the purpose of carrying out the application process and thus on the basis of a pre-contractual measure i. s.d. Article 6 (1) (b) GDPR or our legitimate interest in hiring employees in accordance with Article 6 (1) (f) GDPR.

Processing can also take place electronically, for example if an applicant sends us the relevant application documents electronically, for example by e-mail or via our contact form. If we conclude an employment contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If the person responsible for processing does not conclude an employment contract with the applicant, the application documents will be automatically deleted two months after notification of the rejection decision, provided that deletion does not conflict with any other legitimate interests of the person responsible for processing. Another legitimate interest in this sense is, for example, a burden of proof in proceedings under the General Equal Treatment Act (AGG).

Due to the digitized recording of the applications received, the recipients of the processed personal data are our IT service providers (in particular hosters), with whom we have concluded corresponding order processing within the meaning of Art. 28 DSGVO.

10. Changes to this Privacy Policy

dr Völling Architekten & Sachverständige reserves the right to change these data protection regulations at any time with effect for the future. A current version is available on the website. Please visit the website regularly and find out about the applicable data protection regulations.

B. Special provisions for data processing on our website

1. Collection and use of your information

The scope and type of collection and use of your data differs depending on whether you are only visiting our website to retrieve information or whether you are using the services we offer, such as concluding a contract via the website.

2. Informational use/ data collected/ cookies

(1) If you only use the website for informational purposes, i.e. if you do not make contact via our website or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you want to view our website, we collect the following data, which is technically necessary for us to display our website to you and to ensure stability and security (legal basis is Art. 6 Para. 1 S. 1 lit. f GDPR):

- IP address
– Date and time of the request
– Time zone difference to Greenwich Mean Time (GMT)
– Content of the request (specific page)
– Access Status/HTTP Status Code
– each transmitted amount of data
– Website from which the request comes
– browsers
– Operating system and its interface
– Language and version of the browser software.

(2) The data processed in accordance with paragraph 1 of this provision will be stored for the stated purposes for a maximum of 30 days and then deleted.

(3) In addition to the aforementioned data, cookies are stored on your computer when you use our website. This is based on our legitimate interest in the optimization and economic operation of our online offer in accordance with Article 6 Paragraph 1 Letter f GDPR. Cookies are small text files that are stored on your hard drive, assigned to the browser you are using and through which certain information flows to the place that sets the cookie (here from us). Cookies cannot run programs or transmit viruses to your computer. They serve to make the Internet offer more user-friendly and effective overall.

(4) Use of cookies:

a) Our website uses the following types of cookies, the scope and functionality of which are explained below:

– Transient cookies (see b) – Persistent cookies (see c).

b) Transient cookies are automatically deleted when you close the browser. These include in particular the session cookies. These store a so-called session ID, with which various requests from your browser can be assigned to the joint session. This allows your computer to be recognized when you return to our website. The session cookies are deleted when you log out or close the browser.

c) Persistent cookies are automatically deleted after a specified period, which differs depending on the cookie and can be several years. You can delete the cookies in the security settings of your browser at any time.

d) You can configure your browser settings according to your wishes and e.g. B. refuse to accept third-party cookies or all cookies. We would like to point out that you may not be able to use all the functions of this website.

(5) Recipients of the data processed in accordance with the above paragraphs are IT service providers (in particular hosters) with whom we have concluded corresponding order processing agreements in accordance with Art. 28 DSGVO.

3. Security Measures

We take organizational, contractual and technical security measures according to the state of the art to ensure that the data protection regulations are observed and to protect the data processed by us against accidental or intentional manipulation, loss, destruction or access by unauthorized persons.

The security measures include, in particular, the encrypted transmission of data between your browser and our server.